Student Payroll Guidelines

 

Student payroll occurrs every two weeks based on the annual student payroll calendar.  The weekly student work period runs from Monday to Sunday and student web time sheets must be submitted for approval every other Monday by 12pm noon.  On the Friday of that week, students will either receive a check in their Vassar mailbox, or if they have signed up for Direct Deposit, the money will be deposited into the designated bank account. 

  

 

 

  Student Wage Limits

 

Student wage rates are determined by the SEO and are based on the level of responsibility, skills and requirements to perform the job. All postions for 2021/22 are $12.50 per hour.  All positions for Summer 2021 are $12.50 per hour.

 

 

 Earnings & Hour Limits

 

If you have any questions, you can reach Student Employment at stuemp@vassar.edu, (845) 437-5286, or stop by during our office hours (MWF, 1-4pm) in Baldwin 300.

Click here for Workday instructions (entering hours, sick time, etc.) and other student employment resources.

 

** IMPORTANT: Students are responsible for tracking their earnings throughout the Academic Year. **

 

You can regularly track your earnings to ensure you are not in danger of exceeding your earnings allotment by logging into Workday, clicking “Pay,” “Payslips,” and reviewing your gross earnings. Students who meet or exceed their earnings allotment will be terminated and will be unable to work in an Academic Year job until the next Academic Year when earnings reset. 

  • If you are a Work Study student and are unsure of your earnings allotment, please login to netpartner.vassar.edu to review your information. 
  • If you are not a Work Study student, the earnings allotment for 2021-2022 is $3000. Students with an allotment of $3000 are typically able to work an average of 8 hours per week.
  Direct Deposit

We strongly enourage students to sign up for direct deposit. You will avoid misplacing checks, having to go to the bank to cash a check, filling out forms with the Post Office to have mail sent elsewhere during break etc.  Signing up for direct deposit is done electronically. Review the instructions here and then log into Banner Online to follow the steps provided in the instructions.  You will need your bank routing number (9 digits) and your account number.  Please be advised that it can take up to two payrolls before the new direct deposit goes into effect.

 

  Student Employee Tax Information

 

The W-4 is used to determine how much (if any) tax should be withheld from a student’s pay. W-4 forms are completed during onboarding in Workday after hire.  Vassar withholds Federal and New York State income taxes based on the W-4.  Students are not automatically exempt from having income taxes withheld. Even federal work study wages are taxable income. International students should check their country’s tax treaty status to determine if their earnings are exempt from U.S. taxes.  Students should direct questions regarding the W-4 and taxes to their parents, an accountant, or the IRS. The tax assistance hotline is 1-800-829-1040.

In accordance with the Internal Revenue Code, the college provides all students with a W-2 (Wage and Tax Statement) at year-end.  This is sent by January 31 for the preceding calendar year’s earnings, and is mailed to the student’s permanent home address.  W-2 forms from Vassar should be used to file the federal and state tax returns.  A copy of the W-2 for current international students will also be mailed to their campus box and is also found on Ask Banner.   It is the responsibility of the taxpayer to file the appropriate income tax forms annually.